All Insights
23.09.24
AI tools to streamline workflows & free up headspace
Useful AI tools across sourcing, interview transcribing and AI assistants. Your team’s time is too valuable to waste on manual tasks. These AI tools plug straight into your workflow - helping you write faster, decide smarter, and focus on what actually moves the needle.
Share
- Share on LinkedIn
- Share on Twitter
- Copy link Copied to clipboard
Ideas
AI,
AI hiring tools,
House of Visionaries
Currently Reading
AI tools to streamline workflows & free up headspace
AI tools to streamline workflows & free up headspace
AI tools for increased efficiencies
Your team’s time is too valuable to be drained by repetitive tasks. The right AI tools don’t replace your people, they amplify them.
Think: faster writing, sharper decisions, more head space for the work that really counts.
From cutting through admin to spotting the insights no one had time to dig for, these tools are here to back your team, not burden them.
We’ve tested and handpicked these useful AI tools for recruiters – ones that give your team more space to think, create, and connect.
Let’s dive in.
Interview & Transcription
Fireflies.ai
Best used for: Group meetings
Why we rate it: Fireflies doesn’t just transcribe your meetings , it pulls out what actually matters. Think action points, soundbites, and timelines you can do something with.
Features
- Transcribes in 69+ languages with auto-detection
- Syncs with Zoom, Teams, Google Meet
- Time-stamped notes, AI-generated meeting summaries
- Clips key quotes into shareable soundbites
- Upload recordings for transcription too
Strengths
- 95% accurate voice transcription
- Automatically identifies actions & deadlines
- Instantly shares post-call recaps
- Notes are editable and easy to search
Things to know
- The free plan limits transcription minutes
- No video recording
- Accuracy may dip with noise or accents
Microsoft Teams Transcription
Best used for: 1-1s and team catch-ups
Why we rate it: It’s already in your toolkit if you’re using Microsoft 365. Real-time transcription, searchable records, and zero extra setup.
Features
- Real-time, searchable transcription within MS Teams
- Fully integrated with the Microsoft ecosystem
- Instant note generation
Strengths
- Great for accessibility and inclusion
- Searchable transcripts = faster follow-ups
- Boosts productivity by replacing manual note-taking
- Plays nicely with PowerPoint, Word, and more
Things to know
- Struggles with accents or fast talkers
- Needs a Teams license
- Speaker ID can get messy in large groups
- Privacy settings need managing
Sourcing Tools
Amazing Hiring
Best used for: Tech roles and niche talent
Why we rate it: Think of it as a spotlight on passive talent across 50+ platforms — even the ones other sourcing tools miss.
Features
- Multi-platform sourcing (StackOverflow, GitHub, Dribbble, etc.)
- Browser extension for easy access
- Automated outreach and pipeline building
Strengths
- Helps you find top talent hiding in plain sight
- Works well for developers, UXers, and engineers
- Smooth browser plugin
Things to know
- Free version only scratches the surface
- Relies on public data only
- Doesn’t always play nicely with strict IT setups
Hunter.io
Best used for: Lead generation and outreach
Why we rate it: Hunter connects the dots between names and emails, fast. Whether you’re building pipeline or prepping campaigns, it’s a time-saver.
Features
- Finds and verifies emails by name, domain, or company
- Offers job titles, social links, and company data
- Bulk search and CSV download
Strengths
- High accuracy email finder
- Clean interface and Chrome extension
- Good free plan to start with
Things to know
- Paid plans get pricey if you’re scaling
- Accuracy depends on available public data
- May raise eyebrows from a privacy perspective
AI Assistants
Google Gemini
Best used for: Process speed-ups and writing support
Why we rate it: Gemini is more than a chatbot — it’s a powerful content engine that works across the Google Suite. JDs, interview packs, outreach copy — sorted.
Features
- Runs on any browser, syncs with Google Docs, Sheets, etc.
- Access to real-time data
- Generates job ads, pitch scripts, candidate summaries and more
- ‘Human’ tone with fast, contextual replies
- Speeds up spreadsheets, docs, content creation, and research
Strengths
- Seamlessly slots into the Google ecosystem
- Feels less robotic — more like a switched-on teammate
- Real-time info means you’re always working with the latest
- Useful for deep-dive research, structured packs, and quick copywriting
- Ideal for recruiters juggling admin-heavy workflows
Things to know
- Paid upgrade needed for full access (like multi-file uploads)
- Doesn’t natively integrate with Microsoft 365 (but you can upload Office files)
MaxAI.me
Best used for: Speeding up writing tasks
Why we rate it: MaxAI is like having a writing sidekick built right into your browser. From writing job ads to onboarding new hires, it takes care of the heavy lifting so your people can focus on what really matters: connecting, creating, and hiring with purpose.
Features
- Chrome extension with built-in rewrite, reply, and summarise tools
- Works across your browser — no tab switching needed
- Pulls from GPT, Claude, and Gemini
- Summarises videos, long reads, and dense documents
- Translates, rewrites, and drafts emails or social posts on the fly
Strengths
- Works wherever you write — LinkedIn, Gmail, Docs
- Fast, smart, and super responsive
- One-click prompts make content cleanup easy
- Free plan available to test the waters
- Great for content creators, recruiters, and founders alike
Things to know
- Can lag on older laptops or slow Wi-Fi
- Takes a minute to get to grips with all the features
- Doesn’t do anything wildly unique — just does the basics well
- Needs internet to run
- Be cautious with sensitive info — it’s still AI
Perplexity.AI
Best used for: Deep research, fast.
Why we rate it: Perplexity isn’t your average search engine – it’s a thinking partner. Whether you’re scanning the surface or diving deep, it gives you instant, sourced answers without the rabbit holes. Citations included, clutter excluded.
Features
- Real-time, AI-powered search engine
- Quick Search for fast takes, Pro Search for tailored deep dives
- Summarises articles, web pages, PDFs
- Includes citations and source links for transparency
- Handles salary benchmarks, market insights, and more
- Can generate images and process uploads (Pro)
Strengths
- Cuts through noise with direct, usable answers
- Summarises complex info into bite-size clarity
- Keeps context across follow-up questions
- Gives you sources so you can fact-check or dig deeper
- Good for research, content creation, and industry trend-spotting
- Also handles real-time updates
Things to know
- Can still make stuff up (so check the sources)
- Gets a bit repetitive at times
- Advanced features take a bit of getting used to
- Not built for academic rigour or heavy data science
- Leans on other models under the hood, which can be hit or miss
Gain further inspiration
Co-created content from the HOV community.
This free smoke consists of inspiring podcasts, insights and tools to help you level up the game in TA and HR.
